Bargaining Ground Rules Can be Complicated

by Bob Gilson | May 9, 2012

Whenever a new term agreement or contract is negotiated, the parties
generally exchange ground rules.  I’ve
heard horror stories from Agencies about the results of a failure to adequately
consider the problems and issues that may arise in the course of negotiating an
agreement.  In some cases, bargaining
ground rules may appear to take longer than bargaining the contract
itself. This article offers a set of draft
ground rules for Agencies to consider offering in
response to union ground rules proposals when you’re getting ready to negotiate
a new contract. The draft ground rules are contained at the end of this article.

While any number of issues may arise, below are those most commonly
addressed by the parties in ground rules. 
Most bargaining takes place in Agency provided facilities.  If not, a whole plethora of issues arise
including who pays for what. 

1. Negotiators
   1. Number on each team
   2. Travel and Per Diem for union negotiators
   3. Preparation time
   4. Shift changes to accommodate negotiations
   5. Observers
   6. Use of non-unit employees or others as team members
2. Bargaining Environment
   1. Agency Site v. Neutral/Non-Agency Site
   2. Accommodations for Negotiators
   3. Caucus Rooms
   4. Provision of Phones
   5. Provision of Copy Services
   6. Provision of Computer/Printer/Software/Supplies
   7. Start/Quit/Meal/Break Times
3. Bargaining Structure
   1. Exchange of Proposals
   2. Format of Proposals
   3. Foreclosure of New Issues
   4. Number of Sessions
   5. Dates and Times of Sessions/Mediation/Impasse
   6. Order of Proceeding
   7. Use of Caucuses
   8. Handling of Minutes/Notes
   9. Method of Signing Off/Tentative Agreement
   10. Handling Negotiability Issues
       1. Defer/Open Agreement To Accommodate
       2. Resolve Before Making Agreement Effective
4. Post Agreement
   1. Provision of Final Draft Agreement
   2. Ratification
   3. Agency Head Review
   4. Effect of Disapproved Agreement
   5. Contract Effective Date

I have tried to cover in my draft all of the substantial concerns that an
Agency may have in the process. 

There are some matters that may arise such as use of an interest
arbitrator other than the Federal Service Impasses Panel. While some Agencies buy into such an
arrangement, remember that if the panel does not approve the use of an interest
arbitrator, you may lose the right to Agency Head Review (Take a peek at 37 FLRA No. 111).

If you are an Agency chief negotiator without labor relations subject
matter experience (a number of Agencies use managers as chiefs), get help.  If you think the issues addressed in my draft
ground rules are easy or may be taken lightly, you’re probably the wrong person
for the job or, stated simply, a fool who doesn’t know what he/she doesn’t
know.  At a minimum, you should get your
specialist or counsel to do some research for you in CyberFeds™
and provide you cases to read on thornier issues.  Were I in your shoes, I’d suggest to the
union that if it wants a new contract, it should offer ground rules proposals
for your consideration after which you may counter any you find unworkable,
incomplete, absent issues or otherwise objectionable.  Remember that the draft offered in this
article is a management proposal likely to get objections from the union when
offered.  They do, after all, address
negotiations.

Most of the above carries my opinion and I alone am responsible for its
content or any mistakes therein.

Draft Ground Rules

© 2013 Robert J. Gilson. All rights reserved. This article may not be reproduced without express written consent from Robert J. Gilson.

by Bob Gilson | May 9, 2012