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Seven Secrets for Writing Successful KSAs

KSA's

Analyst
USDA
Thu Jan 11, 2007 9:03 AM

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With the limited amount of time that is given to respond, it is very hard to do all of that. Short suspenses make it almost impossible to provide all of the paperwork that is required for a job announcement and on top of that answer all of the KSA questions. Some announcements have 14 or 15 KSAs! If there are more than five KSAs, I no longer bother applying. After spending hours answering the KSAs, some announcements are cancelled. I look carefully at the announcement and if they are asking too much, I just start looking at another announcement.

Writing Successful KSAs

Human Resource Assistant
IRS
Thu Jan 11, 2007 10:27 AM

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I found this article very accurate and well written. If applicants were to follow these simple guidlines I believe more would rank higher in packages.

Re: Writing Successful KSAs

Analyst
USDA
Thu Jan 11, 2007 12:54 PM
Some job announcements only give 5 or 7 days to respond - what do you expect to get with such a short suspense? AND, don't even think about taking leave to work on KSAs! I can hear "leave abuse" being shouted!

Re: Writing Successful KSAs

Worker
DOD
Thu Jan 11, 2007 1:38 PM
Simple? I hardly think so! After years of answering KSA's
and, doing (on my own) almost exactly what the article
describes, I always wonder who REALLY reads and uses
these things to evaluate candidates.

ksa

retired
retired
Thu Jan 11, 2007 4:20 PM

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what crap! the article means well and sells to the crowd that still think and believe that there is a fair hiring practice in place. but, the plain truth is, that there is not a fair and equal hiring practice. over the 30+ yr career, what I have seen, is that 95% of jobs are pre-selected and the whole application process is a joke. the whole ksa thing is just a way for mgt to place their candidate on the selection cert and avoid the appearance of not being a fair process. oh, and then let us throw into the mix, the need for a workforce that reflects the face of America. can't have a workforce in MT that doesn't reflect the population of LA.

you don't write ksa to get the job, you do so, so that some unknowing and unskilled personnel clerk can see all the buzz words and get your application on the cert for a job that the personnel clerk has no idea of what it is, or requires, or needs.

Re: ksa

Specalist
US Marshals
Fri Jan 12, 2007 8:54 AM
I agree, a majority of the time you have people looking over your application that may not be aware of the job requirements of the position your applying for.
After getting my foot in the door and having been apart of three different agencies, a majority of the time I have seen supervisors already have someone in there staff picked for the position, but has to go through the whole scheme of announcing the position inwhich you get all the outside people excited about applying when their not aware that someone has already been picked from within and they don't have a chance in hell and even if there a veteran. I think this was a great article, but getting into a government job is all about who you know and luck. I'm a veteran and I have a Masters and it took me over year. Only to have a friend with a BS get in before me because she had an aunt in human resources that got her in and at the same level as me with a Masters. I was pissed and still a little pissed.

Re: ksa

Analyst
DOD
Mon Nov 24, 2008 1:34 PM
Those outside excited people that have applied for the position are called "filler applicants". Supervision HAS to interview X amount of people before they can hand over the promotion to the hand picked pre-selected buddy.
Simple as that.

Re: ksa

QA
Navy
Tue Jul 7, 2009 8:02 AM
You hit the nail on the head. I have a Masters and have been stuck in the same position for fifteen years because of the buddy system. Another thing is if you are not retired military, you will not get selected. The boss is too busy creating a job for himself and his buddies.

Diversity

Administrative Support
COE
Fri Jan 12, 2007 7:18 AM

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I agree that KSA's are an integral part of the selection process. But, I also think this process is an eliminator to potential applicants trying to get their foot in the door. It is hard to have a workforce that looks like America with the selecting officials being the majority and not the minority.

Here we go again

Program Analyst
GSA
Fri Jan 12, 2007 9:09 AM

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No offense to anyone posting here but I have written KSA's for two promotions in the past 4 years and got them both...from outside the hiring agencies. While I agree some vacancies ask for too many and they are time consuming I did find that if you take the time to write them correctly you can frequently use them for other vacancies by making simple additions or re writes without reinventing the wheel.
For some of the "shotgun blast" negative comments posted above, maybe some of you have a reason to be bitter but why does this seem to be the trend so often on thses blogs? The grass is always greener somewhere else and working for the government is a rip off and sucks yet statistics show that very low numbers of federal employees want to give up their jobs even with as bad as they always complain they are. The whole redundant complaining is getting old. If it is this bad no one has you tied to your desk...at least not the last time I looked.

Re: Here we go again

HR Specialist
Federal Agency
Fri Jan 12, 2007 9:19 AM
I agree Prog Analyst about the negative comments and vibes from these blogs. All the whining and complaining does is make it appear that ALL federal workers are unhappy. Frankly, if people could see some of the awful applications submitted for jobs they'd have a better understanding that maybe they should pay someone to do it for them. I always like the applications for individuals seeking secretarial or clerical positions where typing and proofreading are required, yet their application packages are filled with mistakes.

Wake up whiners and complainers - take an honest look at yourselves and then tell me you have a reason to whine and complain. What you see in an honest look at yourself will more than likely be significantly different than what you think you are seeing.

Re: Here we go again

Federal Officer
DHS
Sun Jan 14, 2007 11:52 AM
Look at myself? OK, career federal officer, superior writing skills. Significant presentation experience to large diverse groups. Second highest or highest score on supervisory examination the past 5 years.

People selected. Brother in law's (2). College roomates (2) Hockey players (many). Bring in Adultery and DNA and you have the management staff in my office.

Whine and complain? Not in my world!

Re: Here we go again

Electronic Technician
Postal Service
Tue Jan 16, 2007 10:59 AM
Funny, I didn't really interpret the negatives as people not liking their jobs. I love the security and benefits of a goverment job. However the promotion process is exactly as described...a farse. I refer to it as the dumb-down effect. No manager I have seen in 16 years has hired anyone that was in a position to challenge his practices by virtue of experience or intelligence. In fact now that our most senior supervisor has far exceeded his boss he has been removed from day shift and replaced by a yes man. Without rambling about this I put it out there that the only fair way to promote from the KSA packages is to have them reviewed by an independent source without input from anyone in the promoting office....and that will never happen.

Re: Here we go again

Fed
Federal
Thu Jun 11, 2009 9:54 AM
To those who know for a fact that there is favoritism in selecting outside candidates- maybe your supervisors and managers are aware of you using government time to read/ post to articles like these.

It's great to get that govt paycheck and be able to spend your day "working" by staying on top of articles and replying to them. Of course, it would be better if you could get that promotion you so deserve so you can make even more money "working" by reading articles and posting to the interenet.

KSA's

Reformed Conservative
DFAS
Fri Jan 12, 2007 9:16 AM

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I would like to see an article giving hints for writing KSA's for "keyword" hiring systems such as Resumix. Thanks!

use of KSAs

Paralegal Specialist
SSA
Fri Jan 12, 2007 9:22 AM

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Having served on numerous rating and ranking panels, using KSAs saves time. Applications were reviewed to clarify points in the KSAs. Unfortunately, all to often, applications are merely regurgitation of the applicant's current job description. Without those KSAs, properly rating and ranking applicants is nearly impossible.

Anyone complaining about the time limits for submitting applications should prepare ahead of time. Look at current openings to get an idea of the type of KSAs required - AND START WRITING THEM NOW!!! You never know when the job you really want will show up. You have to be prepared.

Re: use of KSAs

Analyst
USDA
Fri Jan 12, 2007 11:03 AM
Give me a break - most of the time KSAs are NOT even read! I am NOT whining merely making a point. Believe me, I have been in some offices were people were pre-selected for positions. It happens all the time. Most jobs require you to know someone. It is not What you know - - but Who you know!

Re: use of KSAs

Misc
SSA
Tue Jan 16, 2007 9:31 AM
With 30 years of govt service, I have sat on a number of promotion panels and believe me, WE READ THE KSAs. While I agree many selecting officials already know who they want for the job, if that person doesn't write their KSAs correctly, they won't make the BQ and can't be selected (and I've seen it happen; someone slated for the job doesn't make the BQ most probably because of poor KSA descriptives). And in my agency, the promotion panel is made up of 1/2 bargaining unit employees and 1/2 non-bargaining unit employees so that bias is hopefully held in check because of that balance.

Re: use of KSAs

IT Specialist - GS12
SSA
Sun Jun 14, 2009 8:49 AM
The problem with using KSA's is that they are not verified and certianly not challenged or reviewed by an individuals performance or so-called (what was in the KSA's) capabilities of said individual and the only bias, er ah basis is that that person knew someone or makes a bigger stink than the good employee.

So, no matter how many bargaining unit employees that person knew on the panel from having worked at the same location for over 20 years the end result is that they got the position over someone else that was and is more qualified to perform, based on past performance in the SAME agency, no doubt.

In fact, sometimes higher ranking management says pick employee X, you have an extra position, that we did not announce, give that person a raise, too.

These power plays are not challenged with the facts; but are simply more big government in action and the reason we are the way we are.

Very interested to hear your rationalization of that one.
Total Comments: 36
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